How to obtain your "Permission to Teach"

 

Process - For anyone to teach unsupervised on the mat formal permission is needed before stepping onto the mat. This is part of our recruitment process. (This is not needed for visiting instructors that our Head of Association is aware of).

The steps/requirements to coach are detailed on our Coaching page are additional to the process described below and are started first.

 

Form Description

P-1

Disclosure Consent Form to be completed when submitting a DBS disclosure (if needed #)

P-2

Application Form for Permission to Teach

 


The Lancashire Aikikai considers our Permission process should be retained as best practise and control so it is aware of who teaches in its name and is effectively a detailed recruitment process. Job descriptions have been published so that any role & its responsibilities are understood by the applicant and those involved with the permission process.

The steps in applying

1. A DBS check is needed as the first step. Contact your Club's Welfare Officer to start this or the Aikikai's Child Protection Officer. {But this is not required if your Club only accepts those who are 18yrs old and above - in which case skip this first step and go to step 3.}

2. On receipt of your DBS disclosure results you can complete Form P-1 - but only required if a new applicant. Complete also step 3 below.

3. You should apply to your Club Leader on what is known as Form P-2 which includes Guidance notes on completion on page 2. The Form and Guidance note covers the procedure in detail.

Complete sections 1 and 5 of Form P-2. On completion the applicant passes the form to their Club Leader with their Disclosure and Barring Service's report. * You need to gather certificates as well, to accompany your application covered in section 2 on P-2.
(* The CPO from time to time, at his discretion, may process without sight of the disclosure form and rely instead on the BAB reporting mechanism - but note this introduces a delay)

Understand the extent and responsibility of your role through the job descriptions.

4. The Club Leader checks the certificates provided and writes on the form in section 2 details of the certificates that have been presented. The Club Leader also copies these which should be retained as part of a possible verification procedure should the need arise. The original certificates can then be returned to the applicant except the DBS's disclosure report.

5. The Club Leader's sends Form P-2 and if applicable the DBS's disclosure report (& Form P-1 if a new applicant) to the Lancashire Aikikai's Child Protection Officer for section 3 to be completed. If the application is being made by the Club Leader, then all their certificates need to be sent as well.

If the DBS Check was not needed then its just form P-2 that the Club Leaders sends to the Principal of the Association who will follow Step 7

6. Our Child Protection Officer reviews all applications against the original DBS report ** and considers signing it off unless there are reasons against this. To enable this signing off P-1 needs to be held by the Aikikai this should have been submitted at Step 2 or alreay be held.
(** CPO's discretion to rely on the BAB's report as an alternative but note this then delays matters)

In respect of the Child Protection Officer not being able to sign off this section then they will alert the Principal of the Association and the Club Leader.

7. Assuming that section 3 can be signed the Child Protection Officer returns the DBS's disclosure report directly to the applicant whilst at the same time forwarding Form P-2 to the Principal of the Association to consider granting permission in line with the application.

8. Permission will be granted as the Head of Association sees fit to explain its extent and any restrictions. The form is varied to fit the application and consent.

Assuming that the permission is granted the Principal will retain P-2 and will issue an appropriate permission on form P-3 format directly to the Club Leader for them to pass on to the applicant. At the same time the Principal will arrange for details of this permission to be published on the Aikikai website – in the interests of openness and transparency.

The intention is that the expiry date on the "Permission to Teach" generally will align with the DBS disclosure date plus 3 years.

 

 

 

Summary - The Aikikai believes all Instructors taking classes un-supervised should hold a Governing Body coaching award, be a Dan Grade in Aikido, be First Aid qualified, hold appropriate insurance, be DBS checked in accordance with Child Protection policy where they teach under 18s and finally be authorised to take classes by our Head of Association.

DBS Checking - Guidance and policy by the BAB clarified DBS checking should be considered proportionate to the risk the Aikikai focused on the criteria of "regular supervisory contact" and decided DBS checks are not needed for Coaches, who teach at their club which only takes students over 18 years of age - provided they don't teach regularly at other clubs.