There are three types of Incident reporting - all of which should be progressed without delay :-
- one regarding incidents or near misses.
- the second of safeguarding concerns in aikido
- the third of safeguarding concerns outside aikido
Please always go to the source documents on the BAB website for the current advice and wording
Insurance notification of Incident
The BAB website provides Insurance guidelines in the form of a manual.
It is important that you notify the BAB promptly of all incidents and now extended to include near misses (wef Nov 2025) that may give rise to a claim. The BAB have now introduced a online Incident Reporting System to be used.
This enables the BAB and others to carry out the necessary investigations where cases require early attention because of the seriousness and ensure that you comply fully with Insurer's policy terms and conditions.
The types of incident that you should
report to us immediately would involve (Taken from Appendix G):
- A fatal accident.
- An injury involving either referral to or actual hospital treatment.
- Any allegations of libel/slander.
- Any allegations of professional negligence, i.e. arising out of tuition, coaching or advice given.
- Any investigation under any child protection legislation.
- Any circumstance involving damage to third party property.
- Concussion or possible concussions.
An injury is defined as :-
- Any head injury that requires medical treatment.
- Any fracture, other than to fingers, thumbs or toes.
- Any amputation, dislocation of the shoulder, hip, knee or spine.
- Loss of sight (temporary or permanent).
- Any injury resulting from electrical shock or burn, leading to unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours.
- Loss of consciousness caused by asphyxia or by exposure to a harmful substance or biological agent.
The list is not exhaustive, and if you are unsure as to whether an incident should be recorded the answer with the introduction of the online reporting system is to record it. The newly introduced online reporting encourages near misses to be reported this way so the BAB can show evidence to its Insurer that might lead to lower premiunms in the future.
You will be asked to add the injured party email address, witness email address and the
club email address. The system will then email form links for the parties to complete..
Any incident that happens at your dojo, any injury or near miss can and should be
reported, even if the injured party does not wish to claim or involve the BAB insurance
company.
Concussion & Strangulation Safety Guidelines have been introduced from Oct 2025 giving guidance to Instructors and students which should be read by all. As there are Prevention Guidelines, Recognition of Symptoms and what actiion to take,,
.
Be prompt and complete in draft whilst clear in your mind. Please ensure our Head of Association is briefed and that our Insurance Officer is involved.
